Administrative Assistant

Status: Part-Time (30-35 hours/week)
Schedule: Monday: 10–3, Tuesday–Friday: 9–4, Total: 33 hours/week  (some flexibility based on candidate)
Compensation: $17–$22/hour, based on experience

Position Overview ​

This role helps keep New Life moving.
The Administrative Assistant supports communication, worship preparation, and day-to-day operations so that ministry can happen smoothly and people feel welcomed, informed, and connected.
This is a behind-the-scenes role that makes a visible difference every single week.

What This Role Owns

1. Communication & Content (Weekly Rhythm)
  • Build and send weekly emails
  • Gather announcements, events, and updates from staff and leaders
  • Maintain and update the website (events, forms, seasonal updates)
  • Create graphics for social media, slides, and print (Canva)
  • Schedule and monitor Facebook/Instagram posts
2. Worship & Sunday Prep
  • Prepare bulletins, slides, and worship materials each week
  • Format readings, prayers, and announcements
  • Coordinate with pastors, musicians, and tech team
  • Help ensure everything is ready for Sunday (print, slides, flow)
3. Volunteers & Ministry Support
  • Schedule and communicate with worship volunteers
  • Support kids, youth, and adult ministry communication
  • Build and manage event sign-ups and forms
  • Assist with seasonal events (VBS, holidays, outreach projects)
4. Office & Database Management
  • Answer phones, respond to emails, greet people who stop in
  • Maintain member records and attendance data
  • Keep systems organized and up to date (Breeze, files, forms)
  • Manage supplies and basic office organization
5. Financial Processes (Shared + Structured)
  • Help coordinate offering counting and recording (with a second person—never alone)
  • Prepare deposits and maintain clear records
  • Support RaiseRight coordination (orders, tracking, communication)
6. Leadership & Project Support
  • Help pastors and leaders stay organized and moving forward
  • Assist with communication, events, and special projects as needed
  • Continuously improve systems that make ministry smoother

What Matters Most

We’re not just looking for someone who can complete tasks—we’re looking for someone who:
  • Pays attention to details without getting overwhelmed
  • Communicates clearly and follows through
  • Can manage multiple things at once without dropping the ball
  • Brings a calm, steady presence to a fast-moving environment
  • Treats people with warmth, care, and respect
Tools We Use
Mac (Pages, Keynote), Canva, Constant Contact, Breeze, Weebly, social media platforms
(You don’t need to know all of them—we’ll train the right person.)
Our Core Values
Everything we do is shaped by:
  • Community – We build connection
  • Inclusion – We make room for people
  • Family-Oriented – We support all ages and stages
  • Grace-Centered – We lead with compassion and care
Supervision
Reports to the Lead Pastor and works closely with staff and key volunteers.
Confidentiality
This role handles personal, financial, and pastoral information. Discretion and trust are essential.
To Apply
Email resume and a short note of interest to: [email protected]
​Applicants may send a cover letter and resume to:
The Church Office at [email protected]
New Life Lutheran Church
4380 Wakonda Drive
​Norwalk, IA 50211  ​​